Electronic Document Management Systems by Eric Morris
An electronic document management system is a computer-based system whereby software tools are used to capture, process, index, store, retrieve, distribute and dispose of the documents. The documents may be in the form of spreadsheets, word processing documents, multimedia files and the like. ... An electronic document management system is more cost-efficient than paper-based document management. ... An electronic document management system ensures against misplacement or loss of files due to the provision of an online security system.

Document Management Systems by Eric Morris
Documents are an integral part of any business process and play a pivotal role in the functioning of any organization. They are a vital means of organizational communication, an important constituent of organizational memory and play a significant role in enhancing the business process. ... Document management systems involve, document capturing using scanners and optical character recognition to convert paper documents into digital data, installing document management software for creating and organizing documents and for database management, and workflow management for the systematic...

Understanding Document Management by Cavyl Stewart
The term "document management" and "paperless office" is the subject of countless articles and books. Everyone wants to achieve this lofty goal but not everyone understands what the terms really mean. Before you can embark on the journey of achieving total document management, it's important... Electronic Document Management System (EDMS) Sometimes referred to as Document Management (DM) or Document Management System (DMS), this term encompasses not just the electronic conversion of paper documents, but the management of electronically created documents including word processing and email.

Scanning & Data Entry of Documents by Rajeev Guglani
In Modern world managing records or documents is a key task in every business. It requires identifying, classifying, storing, circulating and disposing of documents. Each of these activities involves multifarious, minor tasks that are often time consuming and costly. ... Today, document Management is also being used to differentiate imaging from records management focused on capturing images and managing of records, respectively. ... The computer programs used to track stored documents and related records is the Document Management System.

Document Data Entry Scanning by Ross Bainbridge
Managing records or documents is a key task in every business. It involves identifying, classifying, storing, circulating and disposing of documents among others. Each of these activities involves multifarious, minor tasks that are often time consuming and costly. ... Today however, document Management is being used to differentiate imaging from records management focused on capturing images and managing of records, respectively. ... The first computer program used to track stored documents and other records is the Document Management System (DMS).

Electronic Document Management - Why? by Kevin Calhoun
Irrespective of a company's size, most businesses have already adopted some sort of an electronic document management system, but they usually do not think of it in those terms. As a result, the system is often incomplete; it may include word processing, spreadsheets and a backup system for... An expert in enterprise document management may be able to analyze the current systems and conclude that additional physical or electronic storage is not as necessary as a solution implemented in the creation or distribution stages of a document's life.

Groupware: What Works the Way Businesses Do? by Joe Miller
Groupware The internet is full of 1.5 million to 7 million indexed pages of groupware packages available on the market today. Every business needs groupware to control, manage, or track documents. Groupware is similar to other systems that enable document management, often using a centralized... An informational tag is inserted into the meta data of the electronic document which acts as a genetic tracker for the document. ... In searching through the groupware available, there are technologies to keep an eye out for which enable document tracking during hectic, ad hoc, document...

Bridging the Gap between Paper and Data by David Coxell
The cornerstone of successful automated office systems is the ability to convert printed information into electronic data. Document processing applications need to capture and index data accurately and efficiently to bridge that gap. This capability can be enhanced with the integration of... By this means, extracted data is used to index and save the document into the document management application. ... Coping with different document styles and formats The company’s system is configured to recognise every GRN’s header and footer, so it can read each item’s line code and quantity.

Accounts Payable: A Powerful Document Management and Workflow Solution by David Coxell
Accounts payable is just one area of office management where problems arise because of the sheer complexity of transactions, and the vast amount of paperwork that is generated. A disproportionate amount of time and administrative resources is consumed just getting invoices approved for payment. ... TokOpen is a powerful document management and workflow software solution that goes far beyond conventional document capture and storage. ... TokOpen brings together powerful and efficient document management, with easy-to-use, Web-based access.

Document and Data Management Considerations for Private Companies by Michael Siersema
Increasingly, the need for a written, highly structured document and data management policy is becoming vital to any private company. While the recently enacted Sarbanes-Oxley (SOX) rules promulgated by the Securities and Exchange Commission require such a written policy for public companies,... Finally, a document destruction policy should be included as part of the written document and data management policy. ... Extensive storage capabilities and related software are required for document management, data backup, and email and instant message archiving, as such records must be...