Organize Your Life with Document Management Software by John Morris
Over the years, it becomes quite a tedious job to rummage as well as sort through your files. This has led to an increasing demand for document management software. It is now a whole lot easier to organize your paper documents from paper format into digital archives. ... Each edition of this document management software is specially designed for: - Individuals - Small businesses - Large organizations Starting from this document management software's Standard Edition, this edition of the doQuments document management software application is especially designed for the home as well as for...

Electronic Document Management Systems by Eric Morris
An electronic document management system is a computer-based system whereby software tools are used to capture, process, index, store, retrieve, distribute and dispose of the documents. The documents may be in the form of spreadsheets, word processing documents, multimedia files and the like. ... Many of the processes of document management systems are included in electronic document management software, which also allows documents to be captured and stored in the form of graphical images. ... An electronic document management system is more cost-efficient than paper-based document...

Document Management Systems by Eric Morris
Documents are an integral part of any business process and play a pivotal role in the functioning of any organization. They are a vital means of organizational communication, an important constituent of organizational memory and play a significant role in enhancing the business process. ... Document management systems involve, document capturing using scanners and optical character recognition to convert paper documents into digital data, installing document management software for creating and organizing documents and for database management, and workflow management for the systematic...

Understanding Document Management by Cavyl Stewart
The term "document management" and "paperless office" is the subject of countless articles and books. Everyone wants to achieve this lofty goal but not everyone understands what the terms really mean. Before you can embark on the journey of achieving total document management, it's important... Electronic Document Management System (EDMS) Sometimes referred to as Document Management (DM) or Document Management System (DMS), this term encompasses not just the electronic conversion of paper documents, but the management of electronically created documents including word processing and email.

Electronic Discovery Services by Marcus Peterson
Electronic discovery is the process of locating and retrieving electronic data. These days, every company is storing its important information in the electronic format, in devices like CD ROMs, DVDs, hard disks, floppy disks, and others. Data is also being sent across the world in electronic... Electronic discovery can even bring out electronic evidence that has been tampered with. ... Electronic discovery involves the use of certain software tools and technologies for data recovery. ... Electronic discovery enables the retrieval of such electronic data from the vast amounts of data...

Groupware: What Works the Way Businesses Do? by Joe Miller
Groupware The internet is full of 1.5 million to 7 million indexed pages of groupware packages available on the market today. Every business needs groupware to control, manage, or track documents. Groupware is similar to other systems that enable document management, often using a centralized... An informational tag is inserted into the meta data of the electronic document which acts as a genetic tracker for the document. ... In searching through the groupware available, there are technologies to keep an eye out for which enable document tracking during hectic, ad hoc, document...

Groupware: Avoid the Ad Hoc Shuffle by Joe Miller
Groupware Efforts are continually made to manage the unavoidable ad hoc business process, but ad hoc processes do not necessarily mean a pile of messy, shuffled documents, at least not anymore. Groupware is software which tracks and manages the ad hoc business collaboration. ... When searching for the document management and collaboration technology for your business, remember that document management will most often require tracking ad hoc processes of fast-paced business. ... Digital Thread technology tags the meta data of an electronic document, tracking the who, what, when, where, and...

Document and Data Management Considerations for Private Companies by Michael Siersema
Increasingly, the need for a written, highly structured document and data management policy is becoming vital to any private company. While the recently enacted Sarbanes-Oxley (SOX) rules promulgated by the Securities and Exchange Commission require such a written policy for public companies,... Finally, a document destruction policy should be included as part of the written document and data management policy. ... Extensive storage capabilities and related software are required for document management, data backup, and email and instant message archiving, as such records must be...

Bridging the Gap between Paper and Data by David Coxell
The cornerstone of successful automated office systems is the ability to convert printed information into electronic data. Document processing applications need to capture and index data accurately and efficiently to bridge that gap. This capability can be enhanced with the integration of... By this means, extracted data is used to index and save the document into the document management application. ... However, once the OCR software has been correctly configured to read the lines in the different styles of document, accurate reading of forms is high – ranging from 85% to 90%.

Bar Codes Faxing Improve Business Document WorkFlow by Chris Norwood
Reliably integrating important electronic and paper documents received by fax such as invoices, expense reports, purchase orders, employment applications, claims and legal contracts into the daily business workflow is a common challenge. These documents are critical to many revenue related... The bar code can be placed and easily identified in the one of the four corners of the document. ... Information captured in a bar code will vary depending on the document type. ... Once the fax with the bar code is received, the fax server software has the ability to read the bar code and extract the...